Terms of Reference
PURPOSE OF THE STAFFING COMMITTEE
To consider all matters relating to the appointment and management of Council staff
FUNCTIONS OF THE STAFFING COMMITTEE
(i) To oversee the appointment of Council staff any appointment being subject to the
approval of Council ( this applies mainly to the Clerk, different arrangements can be
made for the appointment of other staff if appropriate)
(ii) To oversee the management of the Clerk/Council staff (management of staff other than
the Clerk can be delegated to the clerk)
(iii) To provide support and management of the Town Clerk, monitor and manage hours of
working, home working, annual/flexi/compassionate/time off in lieu leave and absences
and sick leave
(iv) Review employees remuneration and make recommendations to the Council, as
appropriate
(v) Review Conditions of Employment, Contracts of Employment and Job Descriptions, as
appropriate, to ensure they meet the needs of the Council and to ensure that they
comply with relevant legislation and established good practice
(vi) To review staffing structures to ensure the structure is sufficient to meet the aims of the
Council
(vii) Develop, implement and review employment practices
(viii) Manage the Council’s compliance with employment legislation
(ix) Ensure an appropriate Performance Management and Appraisal systems are in place
and monitor their effectiveness
(x) Ensure that Members are appropriately trained to conduct Appraisals
(xi) Set appropriate SMART objectives for the Clerk based on the aims and priorities of the
Council
(xii) Hold regular informal Meetings with the Clerk to discuss and review employment
matters
(xiii) Ensure appropriate funds and arrangements are in place to support staff development
and training
(xiv) Manage Disciplinary and Grievance Procedures in accordance with the appropriate
council policy and processes
(xv) Where necessary recommend appropriate actions to Council
(xvi) If required, appoint a hearing/ appeals panel drawn from members of the Staffing
Committee or from an external body, as appropriate to the circumstances.
Delegated Spending Authority
In order to undertake the functions, the Staffing Committee is authorised to spend up to £2,500 per
annum allocated from General Reserves when such expenditure is agreed by resolution of the
committee. Expenditure requirements in excess of the limit must be authorised by Council.
July 2022